Right to Care Zambia
QUALIFICATIONS AND EXPERIENCE
Minimum Required Qualifications and Experience:
- Grade 12 School Certificate
- Diploma in Procurement or equivalent (CIPS Level 4)
- Must have Graduated NOT Earlier than 2020.
- Fully paid-up member of the Zambia Institute of Purchasing & Supply (ZIPS)
Desirable Qualifications
- Degree in Procurement or equivalent
- Previous internship experience in procurement or similar fields will be an added advantage.
TECHNICAL AND BEHAVIOURAL COMPETENCES
- Confidence and self-control
- Ethics and integrity
- Initiative
- Planning organizing
- Professionalism
KEY PERFORMANCE AREAS
- Support the Procurement Officers in various procurement activities.
- Assist in reviewing documents to establish missing information and submit to Line Manager for approval.
- Assist in Raising purchase orders using the electronic purchase-to-pay system (SAGE).
- Assist in document control activities which include, filing and record keeping for all procurement related administrative matters.
- Assist in executing requests for quotations from any suppliers to test the market for competitive pricing.
- Assist in checking the given thresholds to establish whether the procurement requisition can follow the standard procurement process or should go for closed or open tender.
- Provide communication to the Procurement Manager regarding the tender and request approval to embark on the tender process.
- Assist in ensuring that a tender submission register to the tender box prior to submission deadline is provided.
- Assist the Procurement Manager to review all the received tenders by using the tender checklist template.
- Assist in compiling bid evaluation packs for the bid evaluation committee.
- Assist in generating minutes from recorded Tender Committee sittings and share with Procurement Officer for edit.
- Assist in opening dedicated files for every tender and file copies of all submission in both hard and electronic copy.
- Assist in raising purchase orders for selected and approved supplier.
- Assist in following up on outstanding purchase orders after turnaround time and communicate to internal stakeholder on the progress of delivery.
- Assist in Completing procurement packs and submission for payments.
- Assist in ensuring that all suppliers present the required information before they are approved onto the RTCZ database.
- Assist in ensuring that only approved suppliers are issued with purchase orders.
- Assist the Procurement Manager to consolidate all user department requirements and prepare an quarterly procurement plan.
- Assist the Procurement Manager in updating the procurement plan.
Method of Application
- Applications in the form of a cover letter and CV must be submitted to [email protected].
- All applicants are required to complete an online competency assessment accessible using this link – https://my.assessio.com/right-to-care-procurement-intern_zm
- Fresh Graduates are encouraged to apply and only applicants that complete the two steps above will be considered.