Logistics Officer x3 at On Call Africa

Number of Vacancies: 3
Position Reports to: Logistics and Admin Assistant
Supervision: Nil
Location: Livingstone

The Role:

The aim of this role is to drive OCA vehicles as assigned for office errands, out-of-station or field trips, and provide administration support while at station by, among other duties, assisting with managing assets, monitoring fuel, stationery, and office supplies storage and consumption, vehicle maintenance, office maintenance, and other duties as may be required.

Responsibilities and Tasks:

Vehicle and Logistics
Ensure that:

• Vehicles are driven as assigned
• OCA vehicles’ registration, road tax, fitness, and insurance are up to date
• OCA vehicles are serviced within the specified service period
• Vehicles are returned to OCA after repair to ensure that servicing and/or maintenance reported has been done
• Pre-shift checks are routinely conducted to ensure that vehicles are in sound operating condition and compliant to all road traffic regulations (e.g., fitness certificate, road tax license, triangles, etc.) before driving
• An up-to-date record of daily travel is kept by making entries of trips in the vehicle logbook
• Ensure that logbooks are filled in correctly and uploaded electronically bi-weekly
• Vehicles are kept secure when at station and in the field, and that keys are well secured when not in use

Fire Safety and First Aid
Ensure that:

• Assigned vehicle has a First Aid box with unexpired products
• Assigned vehicle has a service fire extinguisher
• Staff are sensitized during field trips

Field Trips

• Assist staff during field trips and help with translations where necessary
• Deliver and/or collect materials to or from specified locations as instructed
• Report faults/defects/accidents in a timely manner
• Fill out purchase requisitions, inventories, and order materials, supplies, and services for approval by Supervisor
• Perform duties as assigned by Team Lead during field trips

Other Duties

• Assist with bulk buying of materials and items required by Property Staff
• Assist with ensuring that the premises and buildings are in safe, hygienic, and good order
• Monitor and assist with addressing maintenance issues around the OCA property
• Assist with collecting quotations as may be required from time to time
• Assist with extra duties as assigned during CBV training
• Carry out other duties as required in the absence of Logistics colleagues
• Perform any other duties as assigned by supervisor

Flexible Working

• OCA works with remote rural communities, and staff are required to camp out in these communities when delivering on assignments. Field Staff are expected to work flexibly, including evenings and weekends as may be required by work assignments.

PERSON SPECIFICATION

Essential:

• Grade 12 Certificate or equivalent
• Two (2) years relevant work experience
• Valid driving License with at least 2 years of driving experience
• Valid PSV driving license preferable
• Off-road driving experience
• Able to communicate in English
• Integrity
• Confidentiality
• Ability to work methodically and with minimal supervision
• Commitment to punctuality and quality of work
• Initiative
• Team Player
• Personal discipline

Desirable:

• Basic Administration skills
• Basic Microsoft Word and Excel skills
• Basic Mechanics Certificate
• Defensive Driving skills
• First Aid Training
• Friendly and courteous
• Strong sense of responsibility
• Willingness to work flexible working hours, if necessary, and still deal helpfully and courteously with all contacts

Method of Application
To apply, please complete the google form by clicking here

You will be asked to answer some questions and upload:

• Your CV (no more than three sides)
• A cover letter (no more than 1 side) setting out why you are applying for the role and how you meet the criteria in the person specification

Applications must be submitted using the form by 17:00 on 26th January 2024.

Only applications submitted using the google form will be accepted. Please note that CVs and cover letters submitted by email will not be considered for this role.