Administration Assistant / Receptionist at Quality Commodities Limited

  • Full Time
  • Lusaka
  • 00 USD / Year
  • Salary: 00

Quality Commodities Limited

ROLE DESCRIPTION

Administrative Support

  • Provide administrative assistance to the management team
  • Coordinate and schedule meetings appointments and travel arrangements.
  • Draft and prepare official documents letters and reports.
  • Coordinate new joiner onboarding.

Communication Management

  • Act as the point of contact between executives’ employees and external partners.
  • Handle incoming calls emails and other communications directing them to the appropriate person or department.

Data Management

  • Manage and update company databases ensuring accuracy and completeness.
  • Maintain records of office expenses and manage office budget.
  • Maintain an organized filing system for correspondence and documents.
  • Tracking of employee contract end dates .
  • Tracking of leave days.

Meeting Coordination

  • Prepare meeting agendas and take minutes during meetings.
  • Organize and coordinate internal and external events.

Office Organization

  • Ensure the office is well organized and all necessary supplies are stocked.
  • Oversee the maintenance of office equipment and liaise with IT support as needed

Accounts Finance

  • Collecting cash for local sales and deposit bank weekly twice
  • Handling petty cash Preparing voucher and cash report
  • Supporting with courier for any document submitting for customer supplier and other department

QUALIFICATIONS

  • Qualification in a related field
  • At least 6 months experience in similar field

 

Method of Application

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