Lumix Creation Limited
JOB SUMMARY/DESIRED QUALIFICATION AND KNOWLEDGE
We are looking for an admin assistant who will handle the day-to-day office operations of the company. Lumix Creation Limited is a registered Zambian company which is a Multipurpose Company that deals in Web Design | Network Maintenance & Design |PBX Installations | CCTV Cameras Supply & Installations | Biometric Scanners | Time & Attendance System | Access Control System |Computer Hardware & software Maintenance | Graphics & art Works Design | Social Media Management | Mobile and Desktop App Development | Electric Fence Supply & Installation | Gate Automation Fiber Supply & installation | Fiber Equipment | General Supply | Constructions| Solar supply & Installation.
Responsibilities
- Assist in preparing operational reports, expenditure data, and presentations.
- Support audits, financial preparations, and address audit queries.
- Manage client invoicing, payment follow-ups, and bank-related communications.
- Maintain statutory files (NAPSA, NHIMA, PAYE, WCFB, PACRA, LCC), and manage company subscriptions (E-coms, ZPPA, SAMs.Gov, MS Office, QuickBooks, Dove Payroll).
- Ensure compliance with statutory accounts and filings.
- Generate and distribute employment contracts and service-level agreements.
- Review and update office policies and documents as needed.
- Plan and manage corporate and social events (in-house/external), including venue bookings.
- Coordinate with communications for company events and team-building activities.
- Maintain the corporate calendar and book meeting rooms.
- Act as the point of contact for client, vendor, and regulatory queries.
- Manage email correspondences for staff and consultants.
- Support bid proposal preparation with Programs and Finance teams
Qualification
- Degree or Diploma in Business Administration, Business Studies, Human Recourse, Sociology, Gender
- Studies, International Development, or a related field Experience in a similar position or related field.
- 2 to 3 years of work experience in an administrative role.
- Eligible for membership under the Zambian Institute of Human Recourse Management (ZIHRM).
- In-depth understanding of office management procedures and departmental and legal policies
- Be familiar with facilities and financial management practices
- Strong critical thinking, problem-solving, and supervisory skills.
- Excellent written and verbal English skills.
- Strong communication and interpersonal skills.
Method of Application
Interested candidates should send an email to [email protected]
Closing date is 10th February 2025
Candidates should have at least 1 or more years of experience in a busy environment and demonstrate initiative and problem-solving abilities.