Zambia Medical Association Cooperative
JOB OVERVIEW:
The Administrative Assistant will attend to daily administrative demands of the cooperative and ensure that office functions and business operations are interlinked and run seamlessly with utmost efficiency. S/he will execute operational directives from the Fund Manager. S/he will be the link between the Fund Manager and all external stakeholders. This is a position that requires knowledge of corporate governance, business, finance, investment and associated regulatory compliance.
KEY RESPONSIBILITIES & DUTIES:
- Conduct day-to-day administrative duties as delegated by the Fund Manager.
- Developing, reviewing, and improving administrative systems and procedures.
- Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
- Working with the accounting and management teams to set budgets, monitor spending, track investments and liabilities in alignment with organizational goals.
- Planning, scheduling, and promoting office events, including meetings, conferences and marketing events.
- Collecting, organizing, and storing information using computer and filing systems.
- Point of contact and coordinator of information dissemination to shareholders, the public, business partners, regulators and other stakeholders.
- Cultivate relationships with relevant local and international business partners.
- Provide oversight and administration of all the organization’s interactive platforms including e-mail portal, website and all social media pages.
- Prepare working documents as assigned by the Fund Manager.
- Develop plans of continuously improving internal processes, investment portfolio and institutional governance.
- Shall be an agent to the cooperative’s bank accounts and facilitate transactions.
- Manage petty cash.
JOB REQUIREMENTS AND QUALIFICATIONS:
- Grade 12 Certificate
- Diploma in Business Administration, Management, Marketing or any related field.
- Bachelor’s Degree will be an added advantage
- Knowledge in accountancy and taxation laws will be an added advantage.
- Minimum of two (2) years prior experience
- Valid Driver’s License (B or better)
- Computer proficient (MS office)
- Excellent written and verbal command of English language.
- Good communicator.
- Must be ready to work with minimal supervision
- Willingness to work remotely and extended hours.
- Must be familiar with the culture and ethos of the medical profession and possess the necessary comprehension required to navigate Medical Doctors’ affairs.