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Administrative Assistant at Zambian Breweries

  • Full Time
  • Lusaka, Zambia
  • 000 USD / Year
  • Applications have closed
  • Salary: 000

Zambian Breweries

Dreaming big is in our DNA. It’s who we are as a company. It’s our culture. It’s our heritage. And more than ever, it’s our future. A future where we’re always looking forward. Always serving up new ways to meet life’s moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together – when we combine your strengths with ours – is unstoppable. Are you ready to join a team that dreams as big as you do?

Key Purpose:

The key purpose of this role is to report to the Legal Counsel.

Key outputs and responsibilities:

  • Following up on instructions received from the Transfer Secretary to be processed by the bank.
  • Processing and following up on payments and maintaining an accurate record of payments made.
  • Maintaining the diary for the department (including court cases and liaising with witnesses)
  • Filing documents at the Companies Registry and any other regulatory bodies as directed
  • Completing secretarial documents and forms as directed
  • Liaise with the Risk Department and plants and depots to ensure that all regulatory licenses are in place.
  • Maintaining logs (contracts, shareholder requests and queries, payments, rates paid and Company licenses)
  • Maintaining a log of documents kept in the safe and logging documents in and out as requested by departmental users.
  • Up-dating status reports as directed by the Legal Counsel (for court cases, product liability matters, competition investigations)
  • Minute taking for sundry meetings (e.g. Product Liability Committee) and follow up on matters arising.
  • Making travel arrangements as requested and assisting with organizing Board Meetings and Annual General meeting.
  • Filing documents as directed by the Legal Counsel (including soft copies), scanning and indexing for archiving.
  • Any other duties as requested from time to time by the Legal Counsel.

Minimum Requirement:

  • Grade 12 Certificate
  • Diploma in business related subjects desirable
  • At least 3 years’ experience in a business environment
  • The ability to work with limited supervision
  • Good organizational and communication skills
  • Able to show initiative and to be proactive in problem solving
  • Computer literate

Additional information:

  • BAND: X

AB InBev is an equal opportunity employer, and all appointments will be made in- line with AB InBev employment equity plan and talent requirements. We are a company that promotes gender equality. Internal applicants require Line manager approval. Please note that only short-listed applicants will be contacted.