First Quantum Minerals
At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.
Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.
Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.
Job description:
Specific Job Responsibilities:
- Generate and prepare data reports for all software the department uses.
- Draft and prepare daily, weekly and monthly reports supporting monitoring activities.
- Liaise with end users and other stakeholders regarding data reports and resolve related issues.
- Monitoring data to ensure data integrity is maintained.
- Maintain databases, registers and spreadsheets.
- Generate purchase orders in Pronto.
- Generate pick slips in Pronto.
- Monitor stock and coordinate replenishment to ensure correct stock levels are maintained.
- Assist in preparing and reviewing other departmental reports.
- Respond to requests to update or maintain data and communicate changes to relevant stakeholders.
- Maintain any other administrative duties in the department.
- Manage timesheets for the department.
- Update leave / payroll management by providing the department with relevant employee information.
- Book various travel arrangements internally, from travel to processing expenses.
- Act as the point of contact for internal and external clients.
- Other duties as instructed by the Supervisor.
Qualifications & Experience:
- Grade 12 Certificate.
- A minimum of 2 years related experience.
- Degree in Business Administration, Human Resource, Public Administration or related field.
- Proficiency in Microsoft office.
- Gallagher Software experience will be an added advantage.
Knowledge & Skills:
- Ability to show initiative and have good interpersonal skills.
- Must have good communication skills in the English language with an emphasis on writing skills.
- Must be able to coordinate administration within the department effectively and efficiently.
- Must be able to liaise with end users and other stakeholders to support the operation’s effectiveness and efficiency.
- Must be able to communicate exceptionally well in English.
- Must possess an advance knowledge of English vocabulary.
- Good knowledge of HR Systems.
- Ability to show initiative and have good interpersonal skills.
Behavioural Traits:
- Ability to work under pressure.
- Must be willing to learn and grow with the department.
- Must be meticulous.
- Good communication skills.
- Self-motivated and able to work independently.
- Strong planning, organising, prioritising, and problem-solving skills are essential.
- High level of ethics and integrity and ability to maintain confidentiality.