Archives Supervisor at Keda Zambia Ceramics

Job Responsiblity

1. Responsible for corresponding with various archive clerks/contact persons in each department to receive, classify, catalog, compile, and retrieve scientific and systematic management of designated archived materials. Documents borrowed need to be registered.
2. Arrange archiving and regularly perform tasks such as document information clearing, filing binding, appraisal and destruction
3. Cooperate with the financial department, tax department, internal control department, and internal audit department for regular file inspection and file provision.
4. Regularly perform electronic and paper file inspection actions, supervise and put forward the file problems transferred by each department within the specified time and require rectification.
5. Maintain the daily archive room and electronic archive local server’s cleanliness, ventilation, humidity reduction, fire prevention, theft and sanitation work.
6. Train and convey the archiving requirements of each department’s archive interface person, urge each department to archive as soon as possible.
7. Provide file copy services according to the needs of the national manager, financial manager, internal control and internal audit departments.
8. Maintain the archive record book/archive transfer book, clearly understand the on-site archive holding status and physical state.
9. Timely review and follow up on archive major risks and problems, and be responsible for regularly retrieving and archiving to ensure that the archive is complete and intact.
10. According to the actual situation, develop various record forms to clearly record the archive entry classification.

Job Requirement

1. Bachlors or above, Public service, administrative management, and archives management related majors
2. Good at MS software and archives management system, and able to scan documents
3. Logical Mind，Good Commnunication ability，Summary ability，and Coporation ability
4. Good at English, and Chinese is a plus
5. 1-3 years working experience ，Experience in archival management or library work preferred