Maryland Global Initiatives Cooperation
Maryland Global Initiatives Corporation (MGIC), an international non-profit affiliate of the University of Maryland, Baltimore (UMB), works to strengthen health systems and reduce the spread and impact of HIV/AIDS in operational areas. Currently, MGIC has a presence and offices in six countries in sub-Saharan Africa, including Botswana, Kenya, Nigeria, Rwanda, Tanzania, and Zambia.
TERMS OF REFERENCE
The Assistant Program Manager will be working closely with the Program Director in ensuring smooth running of program within the Maryland Global Initiatives Corporation Zambia. The Assistant Program Manager will be responsible for providing day to day management support to MGIC and will be a liaison between technical and administration staff.
Main responsibilities include the following:
- Provide input for the activities required in the formulation of yearly budgets of program performance in relation to the budget.
- In collaboration with the Program Director, finance, technical Leads, develop annual, quarterly and monthly work plans to ensure smooth implementation;
- Work closely with the finance team to prepare monthly projections.
- Work closely with the procurement team in the procurement processes for both high and low value program services/goods, as well as travel logistics for all planned activities.
- Act as Liaison between partners and cooperating agreements of the grant.
- Work with the M&E team to ensure timely production of monthly, quarterly and bi-annual progress reporting as per donor requirements and ensuring that follow-ups are done on flagged issues.
- Work with M&E team to prepare monthly performance presentations for donors and MGIC/UMB Headquarters
- Provide input into the quarterly, semi-annual, and annual reports as per the donor’s requirements.
- Prepare quality correspondence including letters, minutes, program summaries, case stories as requested for by the management team.
- Any other duties may be assigned by the management team.
- Degree in Project management/ Diploma with over five (5) years work experience
- Demonstrated expertise working in a leadership capacity in either a non-governmental organization
- Demonstrated a good understanding of the project management process.
- Demonstrated good organizational and presentation skills.
- Must have good communication skills and be a good team player.
- Must have good numeracy and analytical skills.
- Fluency in English, both written and oral.