COMPLIANCE OFFICER AND COMPANY SECRETARY JOB DESCPRIPTION
1 – JOB SUMMARY.
To work and ensure that business is fully compliant with all regulations and that conduct, and reputational risks are proactively monitored and mitigated.
Oversee implementation of a compliance risk management plan that is fit-for-purpose. The plan requires an effective assessment of the regulatory, conduct and reputational risks in the business and the management thereof through effective implementation of governance, policies and standards, training, monitoring and on-going assurance.
This requires the compliance officer to be a trusted partner to the business whilst maintaining independence as a second line of defence. The role also requires the incumbent to be proactive in anticipating and addressing compliance risks, driving adherence to the values of the company, and being a role model for Compliance across all business units.
Manage regulatory relations and engagements in respect to the business. Support with board engagements, board reporting, advisory compliance services, and business compliance reporting.
2 – JOB DESCRIPTION.
1 – Assume the Compliance Officer role and be directly accountable to the board, the regulators and ensure that the business is fully compliant at all times with all laws/regulations, applicable policies, and that conduct and reputational risk is proactively monitored and mitigated.
2 – Oversee implementation of a compliance risk management plan that is fit-for-purpose. Assessment of the regulatory, conduct and reputational risks in the business and the management thereof through effective implementation of governance, policies and standards, training, monitoring and on-going compliance assurance.
3 – Manage regulatory relations and engagements with the regulators in respect of the business and work together with the heads of business units on compliance matters pertaining to the business.
4 – Provide input to enhance the compliance methodology.
5 – Provide input into the business units regulatory, conduct and reputation risk environment and share best practice compliance knowledge across all business and support units. 6 – Be responsible for the overall management of the Anti-Money Laundering (AML) risk through development of monitoring programs and strategies.
3 – Compliance Advisory Role.
1 – Drive the right behaviour, specifically adherence to the organizational values, in the business through effective standard setting, advice, training, assurance, escalation, reporting and engagement.
2 – Clearly communicate the role and objectives of Compliance to the business units, including acting as a contact person and liaison between business units and senior management.
3 – Maintain constructive regular engagement with relevant stakeholders, including business, other functions (including second and third lines of defence) and regulators.
4 – Provide accurate and timely compliance and regulatory advice to the business as a second line of defence, so that they are informed of any legal changes and updates to compliance guidelines.
5 – Report and escalate policy and regulatory breaches and conduct or regulatory issues to appropriate stakeholders, which may include business management, board and regulators.
6 – Train and educate staff so that they are informed of any legal changes and updates to compliance guidelines. Maintain a compliance training plan for the business and ensure effective execution of training, including face-to-face and e-learning.
7 – Deployment of new policies and conducting consistently a review of old policies.
8 – Manage new regulatory requirements by evaluating regulations (local and international) identified as relevant to the business and provide an impact analysis relevant to the business.
9 – Addressing the impact, including policy amendments, business regulatory notifications and provision of related training.
10 – Conducting regular assessments to determine policies are compliant with the law.
5 – COMPANY SECRETARY DUTIES.
The company secretary duties will be as follows;
1 – Provide the board as a whole and directors individually with detailed guidance as to their duties, responsibilities and powers.
2 – Facilitate induction and continued training of directors.
3 – Assist the Chairperson of the board and the Managing Director in developing annual board plan and administration of other strategy issues.
5 – Provide guidance and advice to the board and the organization in general on matters of ethics and good corporate governance.
6 – Ensuring that minutes of the members meeting and of the meetings of the board of director’s are properly recorded and registers are properly maintained.
7 – Ensuring that the company maintains and updates information on the beneficiary ownership of all shares of the company and their associated voting rights.
8 – Submission of documents to the relevant authorities as required by law as well as implications of failures to comply with such requirements.
9 – Any other duties which may be prescribed by statute or assigned by management.
6 – ADDITIONAL SKILLS AND COMPETENCES
The role profile will require three primary skills such as understanding the law, understanding of business process, procedures and confidence in handling data. Further additional requirements are:
1 – Analytical and strategic thinking ability.
2 – Strong collaborative and communication skills.
3 – Ethical and Moral integrity.
4 – Ability to work with minimum supervision.
5 – Expert or above average knowledge of business and financial sector market industry practices.
7 – QUALIFICATION AND EXPERIENCE.
Grade 12 school certificate with 5 credits including English and Mathematics.
Tertiary qualifications required will be either of the following;
Degree in Law and admission to the bar will be an added advantage.
ACCA,CIMA. OR ZICA chartered accountancy qualifications with a degree as an added advantage.
4 – 5 years’ experience in the banking or micro finance sectors with a thorough knowledge of business wide functions including operations, credit, finance and a wide knowledge of financial products and services.
At least 2 years’ experience of compliance or market risk reporting role.
Should have working knowledge of Zambian financial and corporate regulations.
Method Of Application
If you meet the above qualifications, send your CV to:- firstname.lastname@example.org
Deadline is 15th August, 2023.