Grants and Donor Compliance Coordinator at Oxfam

Application closing date: 22nd September 2023 (the applications will be reviewed on a rolling basis, hence candidates are advised to apply early).

About the Project

Oxfam GB intends to bid for the commercial tender ‘Design, Delivery and Management of Scottish Government’s International Development Equalities Programme, Woman and Girls Fund (W&GF) funded by the Scottish Government International Development (IT) department. This Fund will target Malawi, Zambia and Rwanda. We are now seeking expressions of interest for long term grants and donor compliance coordinator that will provide partner grants and contract management support, and ensure compliance with Oxfam and donor’s policies and guidelines. If selected, your CV will be included in our application and if the bid is successful the role will be awarded.

About the Role

Job Title: Grants and Donor Compliance Coordinator

Indicative Start date: November 2023 (subject to award of funding)

Length: 4 years (with initial offer of two year contract)

Project Location: The position will be based in one of the following countries: Malawi, Zambia

Indicative duty stations: Lusaka, Lilongwe

Job Description

 

The Grants and Donor Compliance coordinator will be responsible for providing partner grants and contract management support and ensure compliance with Oxfam and donor policies and guidelines.

They will be responsible for:

1. Grants and contract management (50%).
   1. Working with finance, support the review of donor budgets ensuring high quality standards and compliance with optimum cost recovery in alignment with organizational and donor requirements
   2. Support business development manager & funding manager to ensure Oxfam’s contract management processes are respected.
2. Sub-grants to local delivery partner compliance (50%)
   1. Working with the Team leader to manage the administration and oversight of funding direct to smaller organisations as part of the implementation and delivery of fund management mechanism, including due diligence processes and contract administration.
   2. Support partners in managing the grant cycles, budget and reporting to ensure donor compliance;
   3. provide overall coordination to partner site visits and any compliance activity by engaging relevant staff;
   4. engage in capacity sharing activities;
   5. support and coordinate the review of partner reports to ensure alignment with donor requirements and identify possible risks.

Minimum requirements:

• Undergraduate degree or diploma
• Fluent written and spoken English
• Knowledge of basic contract management processes, institutional donors and/or program funding.
• Organisational awareness: ability to find out how to get information and who to keep informed. At least one-year experience of dealing with funding contracts from a range of institutional donors e.g. FCDO, Scottish Government, EU.
• Experience of reviewing financial and narrative reports.
• Experience of working with financial data, strong numeracy and financial skills.
• Excellent attention to detail.

Skills:

• Excellent administrative and organisational skills and at least three years previous office experience
• Ability to juggle multiple requests and to liaise with many different levels of staff internally and externally.
• Ability to manage own time effectively. Willing and able to adapt priorities in order to respond to changing demands
• Strong interpersonal and communication skills and ability to coach others on procedures.
• Ability to work effectively in a diverse team and under pressure.
• Initiative and tenacity.
• Previous experience in fund management to small organisations.

Method of Application

To apply, visit or website page www.oxfam.org.uk using the number INT9906

 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About Oxfam:

Oxfam is a global community who believes poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries