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Human Resource Specialist at Free Haven Community Initiative

  • Full Time
  • Livingstone
  • 00 USD / Year
  • Salary: 00

Free Haven Community Initiative

Free Haven Community Initiative (FHCI) is a registered poverty-alleviation Non-Governmental Organization (NGO) located in Livingstone Zambia that has four main areas of focus: Education, Health, Nutrition, and Empowerment.

To read more about us and our projects, visit

We are currently looking to fill the role of a Human Resource Specialist at FHCI.

Please do NOT apply if you do not have the following:

Qualifications and Requirements:

Competency in Mathematics and Technology: The ideal candidate should possess strong mathematical skills and be proficient in using technology, including Microsoft Office and computer applications.

Minimum 5 Years of HR Experience: Candidates must have a minimum of 5 years of relevant experience in the field of Human Resources, along with a diploma or degree in Human Resources or a related field.

Certificate in Cultural Diversity: A certificate in cultural diversity is required to ensure the candidate can effectively promote diversity and inclusion within the organization.

Communication Certificate: Candidates should hold a communication certificate to demonstrate strong communication skills, both written and verbal.

Three Professional References: Applicants are required to provide at least three professional references who can speak to their qualifications and work experience.

Residence in Livingstone: Candidates must reside or be willing to relocate to Livingstone, Zambia, to be considered for this position.

Roles and Responsibilities:

Contract Management: Responsible for submitting employment contracts to the labor office and ensuring compliance with legal requirements.

Contract Updates: Annually update and maintain employee contracts, ensuring that they accurately reflect current terms and conditions.

Conflict Resolution: Act as a mediator and handle workplace conflicts with sensitivity and professionalism, striving to maintain a harmonious work environment.

Personal Development Support: Conduct regular one-on-one meetings with staff members to discuss and support their personal and career development goals.

Staff Performance Reviews: Co-facilitate annual and biannual staff performance review meetings

Staff Handbook & Policies: Updating the Staff Handbook and Policies and going through these with staff annually.

Schedules: Create and organize Google Calendar staff meetings and events weekly.

Timekeeping and Recordkeeping: Monitor and record working hours for all employees, maintaining an accurate master sheet to facilitate payroll and attendance tracking.

Diversity and Inclusion Workshops: Develop and lead workshops to promote cultural diversity and inclusion among staff, fostering a respectful and inclusive workplace.

Volunteer and Intern Orientation: Organize and conduct orientation and induction programs for volunteers and interns, ensuring they are well-prepared for their roles.

Volunteer Application Management: Review and handle volunteer CVs and applications, assessing suitability and aligning with organizational needs.

Applicant Interviews and Hiring: Conduct interviews and make hiring decisions for both volunteers and job applicants, ensuring a thorough and fair selection process.

Job Application Creation: Create and manage job postings and applications for open positions within the organization, attracting qualified candidates

Interview Process:

Interviews for this position will be conducted during the last week of September. Shortlisted candidates will be notified and provided with further details regarding the interview process.

Volunteer Period:

The selected candidate will be expected to start volunteering in October for a duration of 2 and a half months. This period will serve as an opportunity to assess mutual fit and alignment with the organization’s goals and values.
Full-time Paid Position:

The full-time paid position will commence in January 2024. This transition period allows for a seamless integration into the organization’s workforce.

Salary Range:

The net salary for this position is in the range of K5,000 to K7,000 per month, commensurate with qualifications and experience.

Application Deadline:

The deadline for submitting applications is September 22nd 2023. Please ensure that all application materials are submitted by this date to be considered for the position.

To apply for this job please visit