DAI
SCOPE OF WORK
USAID SCALING UP NUTRITION TECHNICAL ASSISTANCE (SUN TA) AND
USAID LOCAL IMPACT GOVERNANCE ACTIVITY (LIGA)
HUMAN RESOURCES INTERN
1. Project Backgrounds:
USAID SCALING UP NUTRITION TECHNICAL ASSISTANCE (SUN TA)
The Scaling Up Nutrition Program is a cross-ministry and multi-donor program to reduce stunting in Zambia through implementation of the Government of the Republic of Zambia (GRZ) 1,000 Most Critical Days Program. SUN TA provides support and direct technical assistance to sub-national local government departments in target districts to plan, implement, coordinate, and monitor integrated nutrition-sensitive and nutrition-specific activities to reduce the rate of stunting among Zambian children under two and improve the nutritional status of pregnant and lactating mothers. USAID has identified two main objectives that address stunting, including (1) Adequate Quantity and Quality of Dietary Intake among Target Groups; and (2) Adequate Health Conditions for Biological Utilization of Nutrients. SUN TA interventions increase access and availability of safe, diverse, nutritious food; adoption of better child feeding and household hygiene practices; and access to improved health, water, and sanitation services. The project prioritizes sustainability by improving intra-household joint decision making and building the capacity of local government and their stakeholders to ensure coordination, accountability, and learning, following the Scaling Up Nutrition model.
USAID LOCAL IMPACT GOVERNANCE ACTIVITY
The five-year (2020-2025) USAID Local Impact Governance Activity (Local Impact) is helping Zambia build up a sub-national system of governance for devolved service delivery more responsive to citizen needs. The program is engaging national and sub-national authorities to expand the capabilities of partner provinces and districts to deliver sustainable development outcomes, increase effective citizen and private-sector involvement in development planning and monitoring, and improve public financial management and domestic revenue generation.
The activity is specifically working toward three objectives:
Objective 1: Citizens improve their collective skills to effectively assess service-delivery needs and performance and constructively engage with government.
Objective 2: The sub-national governance system becomes more responsive to citizen needs, generates, and accountably expends revenue, and improves service-delivery outcomes.
Objective 3: The program generates learning and facilitates problem solving that supports the development of an effective, financially viable sub-national governance system for devolved services, capable of being scaled up throughout Zambia.
2. Purpose:
The Human Resource (HR) Intern shall support the Senior Human Resource Manager in execution of HR administrative functions for SUN TA and LIGA.
3. Place of Performance and Reporting:
The Human Resource Intern will report to the Senior Human Resource Manager.
4. Responsibilities and Tasks:
Support the Senior Human Resource Manager with human resource management tasks, including recruitment, hiring, employee on-boarding, and staff orientation, in compliance with USAID rules and regulations, policies, and local labor laws.
Under the direction of the Senior Human Resource Manager, advertise vacancies, shortlist resumes, schedule interviews, collect required candidate documents, conduct reference checks, and salary history verifications.
Collate and review monthly timesheets for accuracy and completeness and submit to Finance for both projects.
Tracking and submission of monthly leave updates for staff of both projects
Under direction of the Senior HR Manager maintain the Human Resource section of the SUN TA/ LIGA Field Operations Manual, ensuring on-going updates as needed.
Support Senior HR Manager to monitor training related costs.
Track that all employees have performance contracts.
Prepare employment agreements for staff.
Ensure compliance with the Zambian Employment Code Act No. 3 2019 and other Zambia labour laws.
Maintain and update the TAMIS HR/Personnel Module with personnel files for all short- and long-term project staff.
Maintain confidentiality on human resource issues.
Any other duties assigned by the Senior Human Resource Manager.
5. Supervisory Responsibilities:
The HR officer will not have supervisory responsibilities.
6. Education and Experience:
Bachelor’s degree in Human Resource Management, Public Administration, or related field.
Must be a Full Member of Zambia Institute of Human Resource Management and possess a valid practicing license from Zambia Institute of Human Resource Management.
At least 1 year of work experience in human resource management, recruitment, and other relevant areas.
Ability to work with minimal supervision.
An individual with high ethical standards and ability to handle sensitive and confidential matters.
An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
Excellent writing, speaking, and reading skills in English.
Experience working with HR information systems and computer literacy a must.
7. Key Result Areas:
Track Performance Improvement Plans and ensure all employee have signed performance contracts and job descriptions.
Track all employees have updated job descriptions and performance contracts that have set standards and objectives.
Ensure all staff records are accurate and updated on TAMIS.
Track and keep records of all employee training.
Accurate and timely review and collation of monthly timesheets for both projects
Tracking and submit monthly leave updates to staff for both projects.
Ensure that all documents related to disciplinary cases are stored in a confidential manner.
8. Key Competencies for the Role:
INTELLECTUAL
Problem solving, Negotiation skills- and Operational skills
INTERPERSONAL
Ability to influence stakeholders and Teamwork
COMMUNICATION
Written and verbal communication, Strong presentation skills
TECHNICAL
Compliance, Detail oriented, Performance Management
LEADERSHIP
Accountability of stakeholders for performance, Coaching and Mentoring