Impala Terminal Zambia
General duties and responsibilities
The duties and responsibilities are wide but are not limited to the following
- Prepare the annual cycle count plan for all items in the store and present it to procurement management for approval.
- Receive the closure reports of the cycle count from the store personnel.
- Report the results of the monthly count to the Management every month through the Finance Manager.
- Report to the Procurement Manager / Finance Manager the supported necessity to make an inventory adjustment
- Ensure that materials have the corresponding storage conditions suggested by manufacturers, as indicated in the technical sheet.
- Inspect deliveries for damage or discrepancies; report those to accounting for reimbursements and record keeping
- Receive trucks and the cargo corresponding to the purchase orders sent to suppliers.
- Process complains to suppliers due to discrepancies in purchase orders.
- Process warranty claims. Keep track on them and keep user informed.
- Evaluate cycle count closure reports and prepare a Memorandum directed to the Procurement Manager / Finance Manager
- Process and generate reports of the articles under the cycle count policy.
- Manage and control the fuel installation inside the warehouse.
- Manage and control the fuel usage and issues with analysis of the average usage per machine / Vehicle.
- Prepare information for Warehouse Expenses Budget, manage and control Budget.
- Maintain receipts, records, and withdrawals of the stockroom.
- Ensure adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control
- Forecast supply and demand to prevent overstocking and running out-of-stock (OOS)
- Place orders to replenish merchandise as needed through the procurement department
- Track shipments and address any delays
- Coordinate regular inventory audits
- Liaise with warehouse staff and other internal teams to test products’ quality (status upon delivery and storage conditions)
- Ensure purchases do not exceed budget
- Coordinate with accounting personnel the tasks and actions to take for the warehouse end of month.
- Realize small purchases in order to buy locally non-relevant articles for the operation.
- And any other duties assigned
General education and experience
- Grade 12 School Certificate or equivalent
- At least Diploma or Degree in Purchasing and Supply or Stores Management.
- Should be a member of the Zambia Institute of Purchasing and Supply
- At least two-year relevant experience.
- Knowledge of warehouse practices and procedures.
- Strong communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Computer literacy and Numeracy skills .