Logistics Assistant/Driver at United Nations Volunteers

Mission and objectives

Established by the Economic and Social Council (ECOSOC) of the United Nations (UN) in 1958 as one of the UN’s five regional commissions, the Economic Commission for Africa’s (ECAs) mandate is to promote the economic and social development of its member States, foster regional integration, and promote international cooperation for Africa’s development. Made up of 54 member States and playing a dual role as a regional arm of the UN and as a key component of the African institutional landscape, ECA is well positioned to make unique contributions in addressing the Continent’s development challenges. The strategic objective of ECA is framed around delivering ideas and actions for an empowered, inclusive and transformed Africa in the framework of the 2030 Agenda for Sustainable Development and Agenda 2063 of the African Union through its three core functions, namely, its function as a think tank, its convening function and its operational function. For more information, go to https://www.uneca.org.

Context

The Economic Commission for Africa’s (ECA) mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063. The mission will be guided by ECA’s five new strategic directions which are: Advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solution to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues. This position is in the Sub Regional Office for Southern Africa – SRO/SA, Lusaka, Zambia.

Task description

Under the guidance and direct supervision of the Administrative and Finance Officer, UNECA Zambia, the Logistics Assistant/Driver will undertake the following tasks: Provider effective administrative, logistics and customs clearance support to the Sub Regional Office for Southern Africa (SRO-SA) operations. Customs and Clearing • Timely coordinate logistics related matters such as tracking international shipments and pre-shipment customs clearance activities including obtaining import permits as required, product registrations, arranging waivers, etc., with the Administrative Unit of SRO-SA. • Handle and facilitate customs clearance of SRO-SA shipments coming from ports and airports, including all cycle of paperwork, and follow-ups with customs. • Coordinate with Custom Clearing and Forwarding agents on a day-to-day basis to ensure timely clearance of supplies from the ports of entry. • Ensure timely completion of customs clearance procedures. • Maintain a file of a full set of documentation for every shipment in accordance with organizational requirements. Efficient provision of reliable reception, transportation and safe driving services • Facilitate processing of visas, diplomatic/work permits, driving licences for staff as required. • Meet/escort SRO-SA visitors/guests at airport when requested to facilitate and expedite their entry/exit/transit at Kenneth Kawanda International Airport (KKIA). • When requested, assist in handling claims of lost luggage for UNECA staff. • Drive UN officials and staff providing reliable and safe driving services by driving office vehicle for the transport of SRO-SA staff and missions. • Keep abreast with traffic and road and security and safety awareness to enable safe and on time arrival for meetings. Procurement and shipment of goods • Support with office procurement of goods and services based on SRO-SA needs in accordance with UNECA policies and procedures. • In coordination with the SRO-SA Administrative Team, obtain quotations for the procurement of goods and services when requested, • Follow up on orders to ensure timely delivery of goods and services as stipulated in the purchase orders and contracts. • Ensure that issues of late/non-deliveries, missing items/quantities, quality related issues are addressed on a timely basis. UNECA vehicles management and maintenance in Lusaka • Ensure proper day-to-day maintenance of the assigned vehicle and timely minor repairs. • Monitor assigned vehicles usage; schedule and coordinate their regular maintenance and repair with drivers’ supervisor to ensure operational efficiency and minimize downtime. • Keep daily vehicle logs; and assist in the preparation of vehicle maintenance plans and history reports. • Monitor and recommend vehicle warranty recovery, as well as confirming repair schedules with vendors. • Maintain detailed records of vehicle servicing and inspection. • Ensure availability of all required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle. • Ensure that the steps required by rules and regulations are taken in case of involvement in a road traffic accident. Performing other operational tasks when necessary • Assist the Administrative Team in tracking and initiate renewal of visas, work permit, driving permit when they are due to expire. • Support with renewal of vehicle insurance and maintenance.

Assignment requirements