- Full Time
- Lusaka, Zambia
- 000 USD / Year
- Applications have closed
- Salary: 000
People in Need
Job description
Name of the position: Logstics Officer
Location: Mongu
Contract duration: One Year
Start Date: January 2025
Line Manager: Logistics Manager
Application deadline: Applications will be reviewed as they come in and may close at any time, depending on the number received.
Please note that due to the high volume of applications, candidates may receive feedback up to 2 months from the date of application.
Salary: Candidates will be informed about the salary range in the beginning of the recruitment process
People in Need (www.peopleinneed.net) works in Zambia since 2017 delivering lifesaving and development assistance to vulnerable people in the sectors of nutrition, livelihoods, WASH, environment and good governance. We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. Lear more here: www.alliance2015.org
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
Position Summary
The Logistics Officer will be primarily responsible for managing our fleet and supporting basic IT and asset management. This role involves overseeing fleet operations, ensuring effective use of IT systems, and maintaining asset records. The officer will supervise drivers and promote best practices among staff for fleet and asset management in the Zambia Country Program. Key duties include utilizing PIN systems to enhance the efficiency of fleet management.
Main Duties and Responsibilities
Fleet management:
- Supports Programme staff in field trips weekly planning;
- Implements and supervises usage of tools for effective fleet management – movement planning, electronic logbooks, maintenance and fuel logbooks, Power BI;
- Refueling of PIN and Rented Vehicles.
- Critically reviews and approves all trips and related costs in Navision;
- Monitors the movements in the field, requires regular reporting by drivers;
- Prepares fleet reports for the line manager/CD;
- Follows up on information in PowerBI and communicates to HQ Logistics in case of any discrepancies.
- Critically assesses data and takes appropriate actions when the data is not correct or display irregularities, suggests and implements improvements;
- Ensures routine and preventative maintenance of the vehicles and motorbikes (incl. identification of reliable service and spare parts providers;
- Follows up on rental vehicles, contracts with rental companies, training of drivers, checks of the cars;
- Provides directly and/ or organises external trainings for drivers (defensive driving, 4×4 wheel driving
- Ensures all PIN staff adheres to PIN safety driving regulations;
- Supports in updating Movement SOPs
IT , Asset and communication management:
- Ensures stable work of all the equipment on the mission: server, laptops, phones, Thuraya, solar panels, TV, projector etc;
- Provides software support: Windows/Office installation and activation, software updates, email groups management;
- Ensures that all contracts with communication suppliers are signed on time and invoices are paid;
- Ensures that airtime and mi-fi is purchased on-time and distributed among the staff;
- Communicates with HQ IT department when needed.
- Works on optimising the internet network connections at PIN offices and guesthouses;
- Ensures that all assets are registered in Navision, changes tracked, and regular inventories are conducted;
- Ensures that handover/liability protocols are signed and archived for every asset immediately after purchase;
Requirements
Required Skills, Experience and Behavioural Competencies:
- Degree or Diploma in Logistics, Supply chain management or a related field.
- Minimum 3 years of experience in Logistics or fleet management.
- Proficiency in standard Logistics software.
- Strong organizational and communications skills.
- Ability to maintain accurate records, collect and analyze data.
- Ability to work independently with minimum supervision.
- Ability to collect and analyze data.
- Excellent data analysis and reporting skills.
- Proficiency in Microsoft packages ( Excel,Word,Powerpoint,Outlook).
- Self-starter and motivated, ability to plan and organize work independently.
- Basic Knowledge of IT an added advantage.