Maintenance Clerk at Yalelo Zambia

Experience

• Minimum of 2-3 years of experience in an administrative or clerical role, preferably in a maintenance or engineering environment.
• Experience with inventory management systems and maintenance software is highly desirable.
• Record-Keeping and Documentation
• Maintain accurate and up-to-date records of all maintenance activities, including repairs, inspections, and preventive maintenance.
• Document equipment history, including breakdowns, repairs, and replacements, to support decision-making and compliance.
• Prepare and distribute maintenance reports to relevant stakeholders.
• Inventory Management
• Monitor and manage the inventory of spare parts, tools, and equipment.
• Track the usage of spare parts and reorder supplies as needed to avoid shortages.
• Maintain an organized and efficient storage system for spare parts and tools.
• Scheduling and Coordination
• Assist in scheduling routine maintenance tasks and inspections to ensure timely completion.
• Coordinate with technicians, suppliers, and contractors to ensure smooth workflow and timely delivery of materials.
• Update maintenance schedules and communicate changes to relevant team members.
• Administrative Support
• Provide general administrative support to the Engineering department, including filing, data entry, and correspondence.
• Assist in preparing purchase orders, work orders, and other documentation as required.
• Maintain a database of equipment manuals, warranties, and service agreements.
• Communication and Reporting
• Act as a liaison between the Engineering department and other departments to ensure effective communication.
• Report any issues or delays in maintenance activities to the Engineering Manager.
• Provide regular updates on inventory levels, maintenance progress, and other key metrics.
• Compliance and Safety
• Ensure all maintenance records and documentation comply with company policies and regulatory requirements.
• Support the implementation of safety protocols and procedures within the Engineering department.

Qualifications

• Diploma or Certificate in Business Administration, Office Management, or craft certificate in Electrical or Mechanical.
• Grade 12 certificate
• Additional training in inventory management or maintenance coordination is an advantage

Must have skills

• Proficiency in Microsoft Office Suite
• Strong organizational and data entry skills
• Ability to manage multiple tasks and prioritize effectively
• Excellent communication and interpersonal skills
• Attention to detail and a commitment to accuracy
• Strong problem-solving and time management abilities