Officer, Inventory Audit at First Quantum Minerals(FQM)

First Quantum Minerals(FQM)

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Overall Job Purpose

  • To undertake stocktakes, resolve stock discrepancies and ensure accuracy of all stock records.
  • To ensure that warehouse teams follow sound stock risk management procedures to minimize possible stock losses as much as possible.

Specific Job Responsibility

  • Plan, coordinate and carry out all the stock audit activities in assigned areas.
  • Ensure that the warehouse teams follow sound stock risk management procedures to minimize stock risk as much as possible.
  • Collect and analyse data to detect deficient controls, extravagance, fraud, or non-compliance with laws, regulations, and stock management policies.
  • Prepare stock take programs and ensure that set targets are archived.
  •  Investigate discrepancies, locate error sources from inventory transactions, and initiate corrective actions.
  • Advise management on inventory/accounting problems and recommend improvements to the system.
  • Involved in the implementation of inventory system improvements.
  • Monitore and ensure all inventory transactions and reports are accurate.
  • Prepare stock take progress reports.
  • Assist in reviewing slow moving and inactive stock with the aim of identifying possible redundant and obsolete stock for eventual disposal within company procedures
  • Ensure stock data integrity in Pronto.
  • Ensure all related support documentation is stored correctly on K-drive, Pronto and paper files for easy reference and retrieval whenever required.
  • Perform other duties as assigned by the Supervisor

Job Specific Competencies

  • Proficient in the use Microsoft Office products, such as Outlook, Excel, and Word.
  • Experience with Warehouse Management Software and practices
  • Knowledge of best stock management practices.
  • General knowledge of mechanical components and their uses
  • Excellent data interpretation and analysis

Key Job Attributes

  • Ability to communicate verbally and effectively with junior, senior officials and suppliers to resolve problems
  • Ability to communicate effectively in writing (email) with end-users, procurement and suppliers to resolve complex problems
  • Good interpersonal skills essential in dealing with end-users and others to address stock related problems
  • Ability to read/understand basic technical literature & drawings
  • Understanding the wide range of materials and where used on site
  • Ability to analyse usage data trends and patterns in relation to set stock levels and recommend changes where necessary
  • Understanding safety, quality and stockholding implications of new stock items and advising Warehouse management to take appropriate storage measures before the new stock is received

Experience required to perform in this job


  • Three years working experience in various functions of Supply Chain Management
  • A knowledge of materials and equipment generally used in mining industry
  • Very good knowledge of Pronto (or similar ERP systems) which is the main tool used in the job
  • At least 2 years working in a mining related job
  • Excellent communication skills
  • Knowledge of component storage and packaging
  • General knowledge of mechanical components and their uses
  • Knowledge of Warehousing processes and procedures such as: receiving and issuing, reorder and stock control, stocktaking, material inspection, safety, and quality considerations
  • Excellent data interpretation and analysis



  • Minimum Grade 12 Certificate
  • CIPS Level 4/higher or equivalent qualification in Supply Chain Management
  • Knowledge of supply chain policies, procedures and practices
  • Accounting knowledge required in stocktaking and reconciling stocks and resolving discrepancies between physical stock and Pronto stocks.
  • Membership of the Zambia Institute of Purchasing & Supply

To apply for this job please visit