Lupiya
Personal Assistant Job Application
IMPORTANT NOTICE: It is advisable to use a laptop or desktop computer for the application process.
Job Title: Personal Assistant to the Lupiya Founders
Company: Lupiya Financial Services
Location: [Lusaka, Zambia]
About Lupiya Financial Services:
Lupiya Financial Services (LFS) is an award-winning, Zambian-owned fintech startup that provides online loans and investments focused on women, rural, and marginalized borrowers.
About the Job: The Personal Assistant will provide high-level confidential support to the Founders by providing full secretarial and administrative services. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively. He/ She is also responsible for providing comprehensive support to the Board of Directors, and Executive Team and managing the organization’s office operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Managing the Founder’s schedule: This involves organizing appointments, meetings, and travel arrangements for the Founder’s.
- You will oversee the Screening of phone calls and emails and mail, filtering out non-essential communication and prioritizing those that require the Founder’s attention.
- Preparing documents and presentations: You may be asked to create and proofread reports, presentations, and other documents for the Founders.
- Handling confidential information, as a personal assistant, you will have access to sensitive information, and it’s your responsibility to keep it confidential
- You will be required to research various topics and provide reports and insights to the Founder’s
- Managing the Founder’s expenses: You will need to track the founder’s expenses, create expense reports, and submit them for reimbursement when need be.
- Liaising with other executives and staff: You will be required to communicate and coordinate with other executives, staff, and stakeholders on behalf of the Founders.
- Work with the Executive Team to coordinate the Founder’s outreach activities. Follow up on contacts made by the Founders to cultivate ongoing relationships.
- Assist in the selection of vendors, services, and supplies necessary for the operation of the Founder’s office.
- Manage information systems operations including hardware, software, desktop support, internal telecommunications, and
- Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
- Provide event management support as requested by Founders.
- Provide hospitality to all guests and help to create a welcoming environment.
- Answer the main phone line and respond to inquiries.
- Invest in building long-lasting relationships both externally and internally
QUALIFICATIONS & EXPERIENCE:
The Personal Assistant should have the following skills, education, and experience:
- A personal assistant, with excellent communication skills, strong organizational skills, attention to detail, discretion, and the ability to multitask.
- Time management, organizational, and communications skills
- The personal Assistant should think critically and offer solutions to problems with a high level of professionalism and confidentiality.
- A degree in Social Sciences
- Data Analytical skills are an added advanced
- 3 years or more of relevant work experience
Lupiya’s Mission:
Our mission is to foster financial inclusion in Zambia by simplifying borrowing processes and requirements. We believe every Zambian should be accorded fair opportunity to access financing.