Program Management Specialist at US Embassy

  • Full Time
  • Lusaka, Zambia
  • 000 USD / Year
  • Salary: 000

US Embassy


Announcement Number: LUSAKA-2024-035
Hiring Agency: Embassy Lusaka
Position Title: Program Management Specialist (All Interested Applicants/All Sources)
Open Period: 06/07/2024 – 06/21/2024Format MM/DD/YYYY
Vacancy Time Zone: GMT+2
Series/Grade: LE – 0540 10
Salary: ZMW ZK449,142.45 /Per Year
Work Schedule: Full-time –
Promotion Potential: LE-10
Duty Location(s): 3 Vacancy in Lusaka, ZA
Telework Eligible: Yes
For More Info:  HR Section  000-000-0000  [email protected]


Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM – FP is 05/05.  Actual FP salary determined by Washington D.C. 

•    All Interested Applicants / All Sources

Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Appointment Type Details:
•    Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
The work schedule for this position is: 

    • Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (06 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Relocation Expenses Reimbursed:
Travel Required:
25% or less 

Travel required for site monitoring and improvement visits



The position reports to the Grants Management Team Lead and liaises with the Office of Grants Services (OGS), local host government and other partners funded by the Centers for Disease Control and Prevention (CDC) through the President’s Emergency Plan for AIDS Relief (PEPFAR) and Health Security funding. The position functions as a program management specialist in monitoring and evaluating cooperative agreement recipients’ progress towards implementing the goals and objectives of the award and provides direct technical assistance and support in designing programs and systems for monitoring and reporting partner programmatic and financial progress.


Qualifications and Evaluations

EXPERIENCE: A minimum of three years progressively responsible experience working in the field of HIV/AIDS prevention in Zambia that entailed program management is required. 

JOB KNOWLEDGE: Must have knowledge and understanding of the principles of program management; program development, implementation monitoring and evaluation strategies and techniques in the area of HIV/AIDS prevention activities. Must possess knowledge of the application of program management and the translation of evaluation data as it pertains to the improvement and strengthening of programs. Must have knowledge of the concepts used to deliver HIV/AIDS prevention, care and treatment programs.

Education Requirements:
Bachelor’s degree in Public Health, Program/Project Management, Development Studies, Health Management or Business Administration is required.
LANGUAGE: Fluent English Reading/Speaking/Writing is required. Good Working Knowledge of Bemba or Nyanja Reading/Speaking/Writing is required. 

SKILLS AND ABILITIES: Must possess skills in providing leadership, direction, and technical expertise in the implementation of HIV/AIDS programs. Ability to lead and work within multi-national project teams and workgroups within a fast-paced environment to develop and foster effective working relationships with internal and external partners. Required to exercise considerable ingenuity in applying guidelines and different settings, as the work is highly complex and can be threatening to stakeholders. As a program representative for the CDC GAP office, is required to exercise considerable innovation during his//her attempts to influence other collaborating organizations engaged in HIV/AIDS prevention programs to adopt appropriate strategies for accomplishing program goals and objectives. Skill in computers, word processing and spreadsheets; database sites include grants/finance systems – Grants Solutions, COAST, Payment Based Management System (PBMS), CDC Foreign Audit Tracking System; MS Office 365 including MS Teams/Excel/OneNote/Word; as well as SharePoint. Must have accuracy in keyboard/typing skills, speed is not a necessity. Numerical skills include intermediate spreadsheet handling, and the purpose is for the incumbent to be able to review partner budgets to make sure they are reasonable, allowable, and allocable. Must participate in internal budget planning (of the aggregate budget related to programmatic investments).

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lusaka, Zambia may receive a compensation package that may include health, separation, and other benefits. 

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference. 

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:
All candidates must be able to obtain and hold a Public Trust – Background Investigation clearance. 

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position. 

All Applicants:
• Degree (not transcript)

Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Lusaka, Zambia.

To apply for this job please visit