Ministry of Agriculture
REQUEST FOR EXPRESSIONS OF INTEREST
(CONSULTING SERVICES)
PROGRAMME FOR INTEGRATED DEVELOPMENT AND CLIMATE CHANGE IN THE ZAMBEZI BASIN – ZAMBIA (PIDACC-ZAMBEZI)
Country: Zambia
Name of Project: PIDACC
Loan No: 2100150043498
Project identification no: 21-C00-075 ADF
The Goverment of the Republic of Zambia has received a loan from the African Development Fund (ADF) to finance the Zambia Project Multinational Programme for Integrated Development and Adaptation to Climate Change in the Zambezi River Basin (PIDACC Zambezi).
The Principal Objective of this project is to “build strong communities that are resilient to climatic and economic shocks in the Zambezi Watercourse, through promoting inclusive and transformative investments, job-creation and ecosystem-based solutions.”
The Project includes the following components:
Component 1: Component 1 – Building Communities’ Resilience to Climate Change,
Component 2: Strengthening Integrated Natural Resources Management
Component 3: Supporting Adaptive Capacity and Institutional Capacity
To ensure effective implementation of projects activities, the following positions for Project Implementation Unit (PIU) staff are to be filled by qualified nationals.
PROJECT ACCOUNTANT
Period: Five (5) years (1 Year, Renewable, Performance Based Contract)
Nature of Job: Full time at the PIU
Reporting: Project Coordinator (PIU)
Terms of Reference
The Project Accountant will be responsible for the overall management of the project financial transactions and will work closely with MoA Finance Monitoring Unit (FMU).
a) Assist the Project Coordinator to develop the Project AWP&B.
b) Monitor the execution of the annual budget while ensuring that funds to cover expenditures are properly allocated and used in line with the PAR, Disbursement Letter and Handbook. c) Ensure timely and accurate payment of expenses after receiving proper approvals.
d) Prepare and file disbursement applications in compliance with the AfDB, disbursement procedures and processes.
e) Maintain up-to-date accounting records for the Project including asset registers.
f) Perform regular bank account reconciliations, taking appropriate action to correct discrepancies between the Project and Bank records.
g) Manage and control all cash and banking transactions including reports.
h) Ensure timely reporting and feedback on financial transactions related to the Project.
i) Prepare quarterly financial reports as annexed to the quarterly progress report.
j) Prepare financial statements, for the Project that comply with AfDB requirements.
k) Coordinate with the internal and external auditors to ensure proper and timely reports.
l) Ensure that annual Audits of the Project accounts are being undertaken by Auditors and facilitate submission of the Audit Reports to the Bank in consultation with the PC, within six months after the end of each financial year.
m) Ensure that recommendations by Bank missions, internal and external Auditors are timely and properly implemented.
n) Undertake any project accounting duties, as assigned by the Project Coordinator.
Education and Experience
- Bachelor’s Degree (BSc) or Advanced Diploma in Accounting or its equivalent from an accredited University or Institution. A Holder of Master’s Degree (MSc) in a related field or, ACCA, ACMA, CPA, CA certification will have an added advantage.
- Minimum of five (5) years post qualification experience in accounting and or auditing, preferably in the public sector.
- Ability to prepare financial statements in accordance with International Accounting Standards (or equivalent), AfDB and other Development Partners reporting requirements.
- Ability to use recognized accounting software, knowledge of Pastel is added advantage.
- Ability to use the Microsoft Office standard software (Word, Excel and Power Point).
- Strong organizing, work planning and scheduling skills.
- Excellent communication and presentation skills, both oral and written English.
- Detailed understanding of International Accounting Standards (or equivalent), knowledge of AfDB or other Development Partners financial management rules accounting procedures will be an added advantage.
The Ministry of Agriculture now invites applications from suitable consultants for the above listed positions under PIDACC-ZAMBEZI project. Eligibility criteria, establishment of the short-list and the selection procedure shall be in accordance with the Procurement Policy and Methodology for Bank Group Funded Operations, dated October 2015, which is available on the Bank’s website at http://www.afdb.org. The PIU will be based in Lusaka.
Interested consultants may obtain further information at the address below during office hours.
Head – Procurement and Supplies Unit
Ministry of Agriculture
Mulungushi House, Independence Avenue
Po Box 50197,
Lusaka,
Zambia
[email protected]
+260971938246
Expressions of Interest must be clearly labelled with the position applied for ending with letters PIDACC-ZAMBEZI and deposited in the Tender Box on the Ground Floor, Room G3 at the address below by Tuesday, 13th February, 2024 at 10:00hours. Faxed applications will not be accepted.
The Applications should be addressed to:
The Permanent Secretary-Administration,
Ministry of Agriculture
Mulungushi House, Independence Avenue
P.O Box 50197,
Lusaka,
Zambia
Tel: +260-211-254546