Bank of Zambia
Job Brief
Provide protocol, hospitality and event management services aimed at promoting and sustaining the desired image of the Bank.
EMPLOYMENT OPPORTUNITY
Published On: 19 April 2024
Closing Date: 2 May 2024
The Bank of Zambia, an equal opportunity employer, invites applications from suitably qualified and experienced Zambians for the following vacant position:
PROTOCOL/EVENTS OFFICER (1 POST)
GRADE: BoZU4
Job Purpose
Provide protocol, hospitality and event management services aimed at promoting and sustaining the desired image of the Bank.
Main Accountabilities
- Facilitate timely processing of all official travel arrangements for the Bank, for the Board members, staff and the Bank’s non-resident visitors, including procuring visas, tickets, transport bookings, travel allowances and coordinating with travel agents.
- Provide event planning and management of various Bank functions when requested including booking venues, sending invitations, receiving and sitting guests and other logistics.
- Facilitate protocol services to the Bank’s Board members, Executive Staff and other senior stakeholders travelling by air or officiating outside station.
- Facilitate the prompt settlement of bills and reconciliation of statements by the Bank to promote goodwill from service providers.
- Attend to sourcing of suitable venues form international and local conferences/seminars/meetings when requested and physically oversee the suitability of venues beforehand and smooth-running of the function including registration of delegates.
- Provide hospitality services during the Bank’s participation at Trade Fairs/Exhibitions/Shows and other such functions when requested.
- Ensure the required standard of etiquette is observed at all times during the execution of duties.
- Facilitate the creation of decorations in the main foyers of the Bank during the festive season.
- To attend to all other matters that may be assigned by Supervisor.
Qualifications and Experience
- Grade 12 School Certificate with five (5) ‘O’ Levels (credit or better).
- Diploma in Mass Communication, Public Relations, International Relations or equivalent.
- Three (3) years relevant experience.
Qualifications and Experience
- Grade 12 School Certificate with five (5) ‘O’ Levels (credit or better).
- Diploma in Mass Communication, Public Relations, International Relations or equivalent.
- Three (3) years relevant experience.
Key Knowledge and Attributes
- Excellent communication and interpersonal skills
- Impeccable personal grooming and conduct
- Observes behavioral etiquette
- Initiative and creativity
- Negotiation skills
- Takes ownership of all responsibilities and honours commitments
- Willingness to work unusual hours
- High attention to detail
- Computer literacy
- Time management
CONDITIONS OF SERVICE
Bank of Zambia Conditions of Service will apply.
To Apply
Only candidates meeting the above role specifications are invited to apply online, Applicants’ detailed curriculum vitae (CV), scanned certified copies of certificates and National Registration Card MUST be attached to the online application. The closing date for applications is 2 May 2024. Please note that only applications submitted online shall be considered.
Female candidates are encouraged to apply. Only shortlisted candidates will be contacted.