Civil Aviation Authority
CIVIL AVIATION AUTHORITY
ADVERTISEMENT
EMPLOYMENT OPPORTUNITY
REGISTRY CLERK
The Civil Aviation Authority (CAA), a Statutory Body established by the Government of the Republic
of Zambia under Section 3 of the Civil Aviation Authority Act No. 7 of 2012 to provide for the regulation
and promotion of Civil Aviation in Zambia, is inviting applications from suitably qualified and
experienced persons who are ambitious, innovative, energetic and performance driven to fill the
vacancy of Registry Clerk. The Civil Aviation Authority is inviting applications from suitably qualified candidates to fill two positions of Registry Clerk.
JOB PURPOSE
To provide Clerical support in managing records by receiving, filing, distributing and retrieving of
stored documents.
DUTIES AND RESPONSIBILITIES
Undertake effective filing of all incoming and outgoing mails in order to facilitate efficient
and effective storage and retrieval of information.
Undertake effective distribution of Documents as well as track progress up to the point of
delivery when required within the institution.
Undertake Sorting and Retrieval of documents from various offices at regular intervals and
keep records as required on periodical basis.
Check to ensure files are complete with the relevant records and documents as well as
process and scan/photocopy documents as needed.
Undertake effective dispatch of incoming and outgoing mail.
Undertake effective circulation of files in order to facilitate action by the appropriate officers.
Undertake effective inventory of files in order to facilitate accountability.
Undertake effective filing in order to facilitate storage and retrieval of information.
Maintain accurate and timely register of incoming and outgoing mail in order to prevent
misdirection and loss.
MINIMUM QUALIFICATIONS AND EXPERIENCE
a) Minimum Primary/Secondary Education:
Full-Form V /Grade 12 Certificate with a minimum of five (5) “O” Levels with credits in
English and Mathematics
b) Minimum Vocational/Professional Qualifications:
Holder of a Diploma in Records Management or its equivalent
Minimum of 3 years working experience.
c) Minimum Relevant Pre-Job Experience:
3 years in relevant field.
d) Other Skills and Attributes:
Client service orientation
Proactivity in carrying out the works
Self-motivated and team leader
Computer literate.
Applicants who meet the above qualifications MUST:
submit a signed application letter accompanied by detailed Curriculum Vitae including three
(3) traceable referees and day time telephone numbers and contact address.
Submit listed relevant qualifications. Submit a National Registration Card.
Foreign qualifications or certificates should be accompanied by verification from Zambia
Qualifications Authority.
All applications should reach the undersigned not later than 21 May, 2024. Note: CAA is an equal opportunity employer, and encourages females and differently abled Zambian individuals to apply.
Kindly note that only shortlisted candidates will be communicated to.
Apply to:
The Director-General
Civil Aviation Authority
Former Zambia Airways Technical Base Hanger 38/947
Kenneth Kaunda International Airport
P.O. Box 50137
LUSAKA