National Health Insurance Management Authority (NHIMA)
Job Purpose
This role is responsible for procurement of goods, works and services in line with the Public Procurement Act and the Public Procurement Regulations for the effective and efficient functioning of the National Health Insurance Management Authority (NHIMA/Authority).
The role will ensure that the internal set up processes and the law are enforced by the Authority in the procurement of goods, works and services at a competitive price and value for money is attained.
Key Responsibilities
The key functions of the role will include but not limited to;
⦁Planning and organising the development of the Authority’s Annual Procurement plans to ensure that all departments submit their departmental plans in good time to the Procurement Department.
⦁Monitoring of performance of the Procurement Plan (Planned Activities against Actual) and giving periodical reports to Head Procurement and Supplies Department for onwards implementation by Management.
⦁Timely supervision and preparation of regulatory compliance reports for Submission to Zambia Public Procurement Authority (ZPPA).
⦁Organising NHIMA Procurement Committee (PC) meetings and ensuring that Procurement Committee papers are submitted to members in good time.
⦁Providing secretarial services to the NHIMA Procurement Committee in liaison with Head Procurement.
⦁Ensuring timely submission of NHIMA Procurement Committee Minutes to ZPPA
⦁Following up action on implementation of recommendations by the NHIMA PC.
⦁Ensuring suppliers and contractors deliver services as per agreed timelines.
⦁Monitoring of procurement of goods, works and services by NHIMA in the Public Sector to ensure transparency and accountability in the procurement process.
⦁Deciding on day-to-day operations and preparing individual work plan to ensure smooth implementation of programmes and activities for the Unit.
⦁Ensuring timely responses for all reports and clarifications requested by ZPPA.
⦁Maintaining a Risk Register and implementing mitigation measures in liaison with the Audit and Risk Department
⦁Maintenance of NHIMA Supplier Register
⦁Procurement of goods, services and works to ensure their timely availability.
⦁Ensuring that all procedures related to issuance, receiving, dispatching of materials are adhered to.
⦁Carrying out any lawful task as may be delegated by the supervisor.
Knowledge, Skills, Qualifications and Experience
⦁Grade twelve (12) School certificate with 5 ‘O’ levels with credit or better including Mathematics and English Language;
⦁Degree in Purchasing and Supply with a valid practicing license;
⦁Demonstrable experience in procurement and supplies with at least 5 years in a procurement field.
Competencies required for this Role
⦁Must have high levels of integrity and ethics;
⦁Must have strong analytical and processing skills;
⦁Must be detail oriented and a highly organized self-starter;
⦁Must be an effective communicator; and
⦁Proficiency in office applications such as Word, Excel, PowerPoint and many other relevant applications;