Supply Chain Specialist Southern Africa at Bayer

Main Purpose:

• Responsible for supporting the Country Supply Planner in tasks relating to execution of Demand Plans that will enable the Commercial Teams to meet Sales objectives in Region for portfolios Crop Protection (incl Glyphosate/Acetochlor); & Row Crop

Key Responsibilities & Tasks:

SAC Focus Role

• Responsible for supporting the Country Supply Planner in tasks relating to execution of Demand Plans that will enable the Commercial Teams to meet Sales objectives in country for portfolios Crop Protection (incl Glyphosate/Acetochlor); & Row Crop
• Ensure Supply by executing replenishment plans that will ensure optimal inventory at DC level, at Customers and in channel (for direct shipments) on time in full in and aligned with the respective Sales /Supply plan strategy and production campaigns.
• Prepare Supply Plan based External Sales Forecast and co-ordinate the Supply Plan commitments/deliverables with Site Logistics to ensure secured supply according to Demand. (Crop Protection/Row Crop/Environmental Science).
• Report weekly Product Availability to key stakeholders.
• Execute intercompany purchases/Stock Transfer orders for Finished Goods/ Seeds and co-ordinate deliveries with Imports Specialist for on time replenishment of local DCs
• Shortages: manage with CP RSM, and attend DAL with RC Demand Planner
• Provide feedback on spot orders – check ability to supply
• Follow up with TRIA Team and PS colleagues in EMEA (for CP) and Africa (for RC) to process SO’s to supplying plants.
• Local inventory management:
• Report out on KPI’s – including Inventory and Slow Movers and follow up on actions to reduce slow movers and minimize stock redundancies.
• Execute Material availability within SAP (PO processing, Delivery dates, Mode of transport) as agreed & negotiated between Country Supply Planning Managers & RSM’s Site /production Planners
• Coordinate buy-back orders (CP/ES) and returns (RC) from country DC to site
• Co-ordinate movement of Finished Goods between DC’s
• Preparation of inputs/outputs for Country Sales & Operational Executional Planning (S&OE) meetings and provide relevant feedback to stakeholders
• Provide relevant in- and output for Weekly S&OE (Short term) to facilitate increased agility and data-based decision making.
• Complaint Management and Raising claims with our Insurance or relevant persons if consignments are damaged, short shipped or lost.
• Performed any other duties assigned by the line Manager.

Import & Export Focus Role

• Process export permits and documents for CP, Row Crop finished seeds and Row seed and communicate with broker on customs processing, clearance and onward forwarding of consignments to customers & desired DCs.
• Co-ordinate all aspects of air/ocean freight orders, abiding by import customs regulations and tracking goods from loading point through to delivery to the desired DCs..
• Support order fulfillment and transportation cycle in arranging for PVOC where required, ensure timely loading, maintain scheduled departures and track goods from loading point through to delivery to the desired DCs.
• Liaise with Order Management on execution of direct export orders and ensure smooth shipment of products from supplying plants to destination countries. Organize dispatch of original documents to customers.
• Support Customer service in ensuring customers are promptly updated on status of their orders and advice Supply Planning on any foreseen delays.
• Liaise with government regulatory bodies (Chamber of Commerce etc.) to ensure export permits & COOs are promptly processed.
• Keep abreast with export regulations and developments and report on any new changes.
• Process Payments for government agencies, 3rd party service providers and customs Broker and liaise with Finance dept to ensure payments are done within stipulated timelines.
• Ensure exports are done as per the Exports Standard Operating Procedures and maintain accurate Documents (electronic and Hard copy), Goods Inspection, collection and customers receipts to support ISO, internal and other external audits.
• Update respective internal databases in SAP for exports goods receipt and Logistics GRVs processing, T&C and IE Governance for HS Code authenticity and Crop Protection Control Board for export/Import permits. Update respective internal databases for imported goods and GRVs for Row Crops and Finished seeds, liaising with Trade & Compliance for HS Code authenticity and follow up with the country Single Window System for permit issuance and e-slip processing.
• Co-ordinate and monitor export documentation to verify legal compliance to trade laws & ensure LC instructions are fully complied with to avoid penalties and shipment delays.
• Liaise with freight forwarders for freight forwarding quotations ensuring total transparency in selection of the most efficient and cost-effective transporter/service provider.
• Produce bi-weekly updates on export orders, provide feedback on product non-availability and highlight areas likely to affect the monthly export budget.
• Support implementation of Supply Chain projects within the Sub-Saharan Africa supply chain.
• Coordinate returns and buy-backs for CP and RC from DCs to supplying plants.
• Ensure import documents are received and dispatched to clearing agents 7 days prior to arrival of consignments for Sea freight and 2 days for airfreight consignments. Oversee clearance process providing status updates and prompt feedback on any delays envisaged..
• Ensure import orders are processed as per the Imports SOPs and maintain both electronically and in hard copy accurate import documentation, customs & third-party provider receipts to support ISO, internal and external audits.
• Provide Warehouse and Customer Interaction teams with advance documentation for expected orders to enable confirmation of quantities and batch numbers on receipt of goods.
• Produce and maintain varied reports namely: Monthly cost analysis for sea & airfreight consignments, bi-weekly reports on IDF & import permits status and monthly Import returns for submission to the Revenue Authority.
• Perform any other duties assigned by the line Manager.

Key Working Relations:

• Reports to SCM Operations Lead
• Supply Chain Operations Planner
• Customers/Customer Facing Units
• Country / country group leadership team, Commercial (incl. customer squads), Marketing, Regulatory, Finance & Controlling teams
• Country SCM/CS team
• Regional Planning, Distribution, Customer Service, Data and Digital and other regional misión teams
• Site logistics/plant planners, Quality teams, HSE and Procurement

Qualifications & Competencies:

• Degree in Supply chain management, Business or logistics
• 5 years experience in Supply Chain, Distribution & Warehousing
• Mandatory Computer Literacy with SAP Knowledge
• Handling the Seed and Agri-input chemicals is advantage.
• Capability of coordinating teams
• Outstanding communication, organization and coaching skills
• Strong influencing skills (leading without authority)
• Good track record in talent development
• Fluency in local language of country LT & English required

Application Period: 18 November 2024 – 2 December 2024 Reference Code: 833965

Division: Crop Science Location: Zambia : Zambia : Lusaka

Functional Area: Supply Chain Management Position Grade: E13

Employment Type: Regular Work Time: Standard

Contact Us

Address Telephone E-Mail

Bayer Zambia Ltd

Reg. No. 80055

Plot 10103, Mumbwa road

P.O BOX 37131

Lusaka

[email protected]

Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status and pregnancy. We are committed to treating all applicants fairly and avoiding discrimination.